BILLING

  • Your clients’ current billing cycles will not change (whether they’re annual or quarterly).
  • Starting with November 2017 annual bills, our DBL invoices will include PFL as a new line item for policyholders who are required to provide (or who have opted in) for this coverage.
    • Bills for November renewals are expected to be mailed on 10/10/2017.
    • This includes invoices for new business with effective dates of 11/01/2017 and beyond, i.e., your clients may see a pro-rated premium for their future PFL benefit.
    • Policyholders billed quarterly in arrears will see PFL on their 1st quarter 2018 bill in April next year.
  • Since the PFL coverage period begins 01/01/2018 for all “Covered Employers” (regardless of when their DBL policy renews), we have created the following billing schedule for the introductory year that minimizes how many of ShelterPoint’s policyholders may receive more than one bill in 2017 and 2018:
    • We will stagger the billing schedule based on renewal/effective dates for DBL/PFL with pro-rated PFL premiums where applicable, e.g., policyholders renewing between May and October with annual bills will receive a one-time, pro-rated PFL-only bill to align them with their annual bill.
    • This allows your clients to get both coverages aligned on their DBL billing anniversary and for their annual reconciliation.

ShelterPoint  BILLING TOOL FOR YOU

Select a renewal month and see what type of bill your clients can expect based on their renewal month.
 

PFL ANNUAL BILLING SCHEDULE TOOL

Policies Renewal Month

Refresh

Bill Type:

_ _

 

PFL Billed For:

_ _

 

PFL Premium Billed:

_ _

 

*Full months billed are shown above. Policies renewing after the 1st of the month will also be charged for additional PFL days up to the actual renewal date of the DBL/PFL policy.

If there are any changes to this schedule we will update the tool, and note it here.

Special Note:

_ _

 

Download Annual DBL/PFL paper bill instructions.

ShelterPoint

PREMIUM PAYMENT

ShelterPoint policyholders can continue paying their premiums via the same method they're accustomed to:

  • Paper bill: We have revised and put our DBL/PFL bill through multiple user tests to make the integration of the additional PFL calculation as easy as possible.
  • E-pay, our convenient and intuitive online payment tool for your clients includes context-sensitive help and does the math for your clients.

What your clients should keep in mind and have handy when paying for their new PFL benefit:

  • When it comes to head counts, coverage eligibility for DBL and PFL is not the same!
    Read this blog post to brush up on this topic.
  • Since the PFL rate is set as a percent of wages, your clients should have their payroll records handy, such as their NYS-45 or payroll system reports and then split their workforce into 2 groups – those above and those below the current annualized NYS Average Weekly Wage (NYS AWW) of $67,907.84*. Then take;
    • the count of employees whose pay exceeds the current annualized NYS AWW and
    • the total sum of all other covered employees with wages at or below this threshold.
*Based upon NYSAWW as of March 31, 2017. NY Department of Labor releases the updated NYSAWW every March 31.
 

ShelterPoint  TOOLS FOR YOU

Please use your client's payroll records to calculate an annualized cost estimate for PFL. This amount may differ from the actual billed amount. Actual premium may vary depending on data provided at time of bill pay.
 

PFL ANNUAL PREMIUM ESTIMATOR

ShelterPoint *$67,907.84 is the annualized NYSAWW (NYS Average Weekly wage). The NYSAWW is updated annually and released every March 31st by the NY Department of Labor.

Number of employees with Annual Paid Wages above $67,907.84*

Sum of annual paid wages for employees earning below $67,907.84*

$
  

Estimated Annual PFL Premium: _ _

 

PFL CLAIMS

On October 17, the Workers’ Compensation Board released the highly anticipated Paid Family Leave claim forms to be used by eligible employees starting January 1, 2018.   

Download PFL claim forms now.


Even though the forms are now available:

  • Paid Family Leave claims cannot be processed until PFL becomes officially effective on January 1, 2018. 
  • No leave under PFL can begin prior to January 1, 2018

Read more claims details here.

 

 

ShelterPoint
ShelterPoint

Got Questions?

  • We value our broker relationships, as all of our business is sold through the independent broker and agent network. Our sales representatives and assistants are always available to answer any questions at:
    800-365-4999
    sales@shelterpoint.com
  • Need answers directly from a PFL Expert?
    Email us at pflquestions@shelterpoint.com

 

As the industry leader and DBL Expert, we are your PFL Expert as well. We look forward to working closely with you to assure a smooth implementation.

Latest Resources

How To Calculate PFL Benefits in 2018

Stephanie Haber 0 2037 Article rating: No rating

PFL family
January 16, 2018 – Knowing how much time an employee can take with Paid Family Leave can seem tricky.  But now that Paid Family Leave is officially live in New York, employees are trying to figure out just how much...

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ShelterPoint & PFL

After Paid Family Leave (PFL) was announced in 2016, ShelterPoint created a dedicated PFL team. Their goal? Ensure a successful transition to the PFL program for everyone involved — from policyholders to claimants to brokers. ShelterPoint is committed to being the timely, accurate resource for all PFL-related questions and information as the legislation continues to unfold. As the industry leader in DBL, ShelterPoint is ready to become the industry leader for PFL as well.

LEARN ABOUT PFL

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